Business English Lesson - Best ways to sign off an Email. ( Email writing tips)

By: Learn English with Let's Talk - Free English Lessons

Hi everyone thanks for clicking, I am Niharika and I am back with a lesson for you. I today's lesson we are gonna learn "Different ways to sign off an email". So, what exactly sign off means, the sign off, well there's another term in English for sign off, that's valediction and valediction or sign off means the way you conclude your email, a message or even a letter.

So it's very important for you to sign off correctly because most of us are into emails, right? and you know it reflects your relationship with the person that you are writing to. So the correct ways of signing off, that's what we are gonna learn in today's lesson, so before looking at different ways, we are gonna look at some tips, so the first one is - Don't conclude with quotes. Now many of us love to conclude our emails with these motivational quotes. Yes it is nice to read quotes online or some messages or some quotes that you receive on your mobile phone, it's nice to read it, but adding it as a sign off, well it's not a great idea because it kind off adds too much of drama in your email and it kind of wastes the persons time, the readers time, so do not conclude your email with quotes, with motivational, inspirational quotes, not required.

The second tip that you really need to keep in mind before signing off an email is " void adding too many details" Well there are so many emails that I come across personally where people add too many details while signing off, like their name, their contact information, their home address, their office address, do you really think that's important? Well it's not, so just keep it very simple , the details that you can include while signing off is your Title, that's your designation and your contact information, that's your mobile phone no and that's about it, just keep it simple and small. The third thing that you need to keep in mind is " Don't include sign offs in a thread" Now a thread, a thread is when you start writing an email , you send it, the person reads it and replies to you and then you send another email, so there's constant exchange of email, so that's a thread. So not every time you gonna add sign offs to your email, for example you have exchanged around 10 emails, the only first email should have a sign off and that's about it. You need not add sign offs on every email, okay. So these are the tips you need to keep in mind and now let's have a look at different ways of signing off. The first one 'Regards', Regards is very simple and very common, you can use it for your business emails and also when you are writing to your friends and family. So regards indicates affection and sentiments of esteem, now many people also add words like - Kind, like kind regards, warm and best, okay so depends on the relationship that you share with the person that you are writing to.

You can choose one of these words correctly, so either it could be just simple regards or it can be Kind regards, warm regards or best regards and then you add your name, okay, for example - Best Regards , Niharika that's a simple sign off for the person I am writing to. Another type of sign off is " Thank you so much" now this expression, of course is when you are expressing gratitude, now maybe your client or your colleague or person with whom you share business relationship has put in some efforts or has done something really nice for you or maybe solved a problem that you are facing, it can be for anything that you really want to thank that person for doing this. So, this is just a perfect sign off when you want to express gratitude, thank you so much and then you write your name. So use this when you are thanking someone. Again this phrase or this sign off can be used in business emails and also in informal emails. Another one is " Looking forward" Now looking forward, this sign off is used when you are eager to meet that person you are writing to, probably you are seeking for employment, so you are sending your resume , you are sending a cover letter, you can end a cover letter by this sign off, which is looking forward, also if you are fixing an appointment with someone, maybe your business partner or maybe your client, you are writing an email to fix an appointment, then use this sign off - looking forward - it's just expresses that you are really eager to meet this person. Another one that I have for you here is " Sincerely yours" now sincerely yours is extremely formal and it's quite old fashioned as well but it is perfect for the corporate world, so if you are writing a business email then stick to this - sincerely yours. So sincerely yours is a perfect formal sign off. Let's have a look at another one “Cheers!”, now cheers! is of course a salutation before drinking, but it can be also used as a sign off, if the subject of your email is something celebratory, maybe your colleague just informed you that the company's sales are excellent this year, then of course , it's time for celebration right? and you are just been informed, so you can sign it off by saying Cheers! Or if your colleague just informed you about his promotion and you are congratulating your colleague, then you can sign it off by writing cheers! So, use this when something or the email is celebratory okay. The next one that I have for you is Ciao, now ciao is actually a good bye in Italy.

Business English Lesson - Best ways to sign off an Email. ( Email writing tips)

So Italians do not say bye or good bye, they use the word Ciao, so ciao can be used for informal emails only when you are writing to your friends and family, use the sign off ciao right? And then the last one that I have for you is XOXO, now many people have no clue what exactly this means because there are friends and family members who either conclude their message or their emails with XOXO and then you get confused, what exactly XOXO really means. So XOXO actually stands for Hugs and Kisses, so again do not use XOXO for your business emails, stick to informal emails with this sign off XOXO, which actually means Hugs and Kisses. So these are some sign offs that you can use, couple of them for the business world and couple of them for informal writing. So hope these phrases are helpful to you and also make sure that you go through these tips before signing off an email. So this brings me to the end of the lesson and I am leaving you with really funny and hilarious sign offs which I have personally encounter, go ahead and check them out and I hope you really enjoy them, I will be back with a new lesson, till then take care.

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