PowerPoint Guidellines for Presentation

By: Linda Goldman

Hi everybody, Today i am presenting a short presentation on guidelines for students to make powerpoint presentations. I have the objectives of my of my talk right here for you. Hopefully you will be able to accomplish this by the end of this short presentation. Don't let this slide scare you! I's here for an example. Death by Powerpoint! I think most of you have probably heard that term. How many of you have sat in a room where you've had slide after slide looking something like this flashed in front of you? You're trying to listen to the presenter, you're trying to read the text, it's too small, you give up you don't pay attention. You start wondering how could this person put a slide like this up in front of us? Meanwhile you miss the entire presentation. Most of my presentation is actually contained in this first slide so if you're interested, you could go ahead and read all of the wordy-ness of it. I'm going to give you some other ideas on how you can make a more easy to tolerate slide presentation. As one who would be in an audience so you want to make a presentation that is a general outline of your talk.

You don't want to write everything down on your slide that you're going to say and please do not read your PowerPoint slides to your audience. There is nothing worse that kills an audience then watching somebody stand in front of you making slide after slide and reading them in front of you. You're going to fill in the ideas. You have the ideas written down on your outline and you fill them in with your spoken words bullet points are helpful it draws the eye to looking at a list it's easy to find them where you are.

It's easy to follow, and the addition of graphics, graphs, pictures will add so much to your presentation you'll really be able to engage your audience. You don't want to make it very complicated with lots of slide transitions. PowerPoint gives you a gazillion slide transitions that you can use. You can have things uncovering and getting dark and flying in from the side or flying off to the side or window shades closing. If you must use a slide transition pick one, and insert it when it's appropriate and be consistent. If everything is different your audience is going to be spending most of their time focusing on where to look next.

If they're used to a transition they'll know what to expect and they'll be able to follow your talk much better. So the idea is less words, more pictures and graphics, and small number of words. You want to have a maximum of 5-7 lines of text going down your screen and a maximum of 5-7 words going across your screen that means you're going to have big fonts, big words. The letters are going to be in big letters. They'll be easy to read and clear. You want to be able to have people in the back of the room able to read your presentation as easily as the people in the front of the room. Again, a picture tells a thousand words. You can put a picture up and explain how that is related to your presentation without having to spell out everything for your audience.

PowerPoint Guidellines for Presentation

The text you select. It's easier to read a non serif font than it is a serif font. So I have two examples - arial at the top here is a non serif font and if you notice that the letters are straight there's no little fancy doodads anywhere.

Times New Roman is a serif font Times New Roman is actually easier to read if you were reading a paper. Because the little doodads as the little serifs allow the eye to flow across the screen, but not on a PowerPoint presentation. So a non serif font, and many of the powerpoint templates come with different names of non serif fonts but you could look through the different fonts and choose the ones that are the easiest to read. You also want to use sentence capitalization. Sentence would be the first letter of the first word is capitalized and followed by non capitalized for most of your texts. Titles you would want to have capitalized every word. I think on this presentation I have actually capitalized most of the words in the sentence but a sentence case is better where the first word is capitalized and the rest are not.

Some people want to type in all caps thinking that that will add emphasis but it actually causes the reader to stop and have to read "all- caps-take-longer-to-read". We are able to identify words as fluent readers and we can guess what many of the words are just by seeing the general shape of a word. All caps make that less easy and it takes longer to read the slides. The backgrounds that I selected for this presentation is a white background with a dark font, dark text. And that's preferable to use in a well-lit room. I'm assuming you're sitting on your laptop watching this presentation.

So if you have a well-lit room and you want to show your presentation in that area, consider using a light background with a dark text. If you're in a darkened room where you're going to be maybe in a slide presentation doing your presentation where the lights are turned down and there's a big screen, peoples pupils will be dilated because the ambient light is low, and it's actually easier to read screens that are dark and reading a light font, or the light on the dark background so here you can see that the earth here the countries are continents are are easy to see. You want to have a balance of color and don't overwhelm your audience with all kinds of excessively bright colors. I have students who have put together presentations with bright red and bright orange and hot pink all on one slide and it makes you kind of want to close your eyes and put on some sunglasses. So use nice, easy to look at colors that add to your presentation. You also want to have a high contrast between the text and the background and this that I've given you is very high contrast you can't get much higher contrast than black and white so I have a black font and text font color on a white background. It's easy to see.

If I had a light gray on a light blue background that might be more difficult to see, especially for the people in the back of the room. I want to spend a couple minutes talking about color deficiency. About 5% of the male population have some degree of color deficiency.

The number may actually be higher than that. The most common type of color deficiency is red green deficiency, and if we're talking between five to ten percent of the population you're often talking about, depending on the size of your group but very frequently I'm in a group of students where I have 25 students and I've got at least one color deficient person in the room. I teach mainly nursing students who are mostly women.

So always consider the possibility of having color deficient participants. Red and green are difficult for people with red-green color deficiency to distinguish. They look like the same, or almost the same color. They appear as a muddy brown color. It's really difficult if you had a red font, a red text on a green background. The person may not be able to even read it at all. They may not see the text on top of the color.

So really be aware of the colors that you choose. I have a couple links here and I know this is a video so you can't click on the video but I'm going to put them in the comments section so you can click on them and go to their website. In fact I'm going to try to click on it here and see if I can get back into my, no I'm not, I might lose my presentation. The America Optometric Association as well as Microsoft have some really good information on on color and putting color into your into your PowerPoint presentation.

I encourage you to take a look at those. Narration - you can narrate an individual slide, you can also make a youtube video like I'm doing with a variety of programs. You can narrate through the PowerPoint program no extra cost you don't have to buy anything. You click on the Insert Menu on your PowerPoint slide. I have a picture i'm going to show you in a minute. Click on "movies and sounds", "record sounds" and then you'll be able to click on an icon. Let's see if this works.

I can hear it but it's coming through my headset so I don't think that you can hear it, but you would go ahead and have your participants click on your little yellow speaker and you can have your voice heard. Here's my Picture Tells a Thousand Words. Here's my powerpoint. I'm in the design phase of it. I click "insert" I click "movies and sound" off the insert move button. Once that opens I get another drop-down that says "record sound".

I click on "record sound" and this opens up that says "record sound". In order to record my voice I click on the little red record button when i'm ready to narrate my slide. Once I've finished it if I'm happy with it I click OK. If I'm not happy with it I can re-record it anytime. so I click "record". As soon as I'm finished with the recording I will click the blue square which is going to stop my recording.

It's a stop button. And then I'll click OK. I misspoke before. I click "record sound" when I'm finished I'll click the stop button. It turns blue when I click it. Then the yellow speaker icon will appear as soon as you make a voice recording. You could move the speaker icon anywhere you want on your slide. You can make them bigger you can make them smaller, but i encourage you to put them in the same location on every single slide.

You want someone to be able to click on to listen to. If I have to find it in the upper right corner on one slide and it's in the middle on the other and it's in the lower left-hand corner on another slide, you'll lose me. hese narrated PowerPoint slides are wonderful to use for class assignments because your classmates can click on your narrated PowerPoint slides and hear what you have to say about the slides. You can explain with your voice. You want to save your presentation frequently while you're producing it so you don't lose it. That sort of goes without saying. You should be doing that with all of your papers as well. This is my "The End" sign. It shows an example of a dark background with a light color at the front, a light font.

You can see there's a high contrast between black and yellow. In fact some of my favorite high contrast dark background slides are dark blue with yellow, or black with yellow, or even black with white. Or sometimes a grayish color like you can see in the background here. Those colors do show up pretty well and makes it easy for your audience to read. I hope this was helpful for you, and I'll post those links in the comments on the YouTube video.

thank you very much!.

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